I hope you enjoy reading this blog post. If you want my team to just do your marketing for you, click here.
I hope you enjoy reading this blog post. If you want my team to just do your marketing for you, click here.
Author: Jeremy Haynes | founder of Megalodon Marketing.
Earnings Disclaimer: You have a .1% probability of hitting million-dollar months according to the US Bureau of Labor Statistics. As stated by law, we can not and do not make any guarantees about your own ability to get results or earn any money with our ideas, information, programs, or strategies. We don’t know you, and besides, your results in life are up to you. We’re here to help by giving you our greatest strategies to move you forward, faster. However, nothing on this page or any of our websites or emails is a promise or guarantee of future earnings. Any financial numbers referenced here, or on any of our sites or emails, are simply estimates or projections or past results, and should not be considered exact, actual, or as a promise of potential earnings – all numbers are illustrative only.
Your team starts the week strong and ends it in chaos.
Monday morning, everyone’s aligned. They know what they’re working on. They’re focused. They’re productive.
By Wednesday, things start slipping. People are working on different priorities. Communication breaks down. Balls get dropped.
By Friday, you’re putting out fires. The work that mattered didn’t get done. And you’re wondering why your team can’t maintain momentum.
Here’s what I’ve learned after building and scaling multiple seven and eight-figure teams: high performance isn’t about working harder or hiring smarter people.
It’s about having a daily routine that keeps everyone aligned, accountable, and moving in the same direction.
Most teams don’t have this. They rely on weekly meetings and Slack chaos. They hope people will figure it out on their own.
That doesn’t work. Not at scale.
What works is a simple daily performance routine that takes 30 minutes total and keeps your entire team scoring consistently.
Heads up, today, 25+ members are doing over $1M per month, and two have crossed $5M+. If you’re ready to join them, this is your invitation: start the conversation at My Inner Circle.
Now, let me show you exactly what that looks like.
Before we get into the solution, let’s talk about why the standard approach doesn’t work.
Most teams do weekly team meetings. Maybe a Monday morning kickoff. Maybe a Friday review. Research shows that 71% of meetings are considered unproductive and inefficient, with employees spending 31 hours per month in meetings that don’t yield positive results.
They talk about priorities for the week. They review what got done. They discuss blockers.
And then everyone goes off and does their thing for the next 5-7 days.
Here’s the problem: a lot can go wrong in a week.
Priorities shift. Blockers emerge. People get stuck. Miscommunication happens. Work gets duplicated or forgotten.
By the time you meet again the following week, you’ve lost 5-7 days of productivity to preventable issues.
Weekly meetings are too infrequent for fast-moving businesses. You need tighter feedback loops.
Daily check-ins solve this. They catch issues when they’re small. They keep everyone aligned constantly. They maintain momentum.
But most daily check-ins are done wrong. They turn into hour-long meetings that kill productivity instead of enhancing it.
The key is making them short, structured, and focused on the right things.
The foundation of the daily performance routine is a 15-minute standup meeting. Studies show that teams implementing daily standups experienced a 24% increase in productivity compared to those that did not.
Not 30 minutes. Not an hour. Fifteen minutes max.
Here’s the structure:
Format: Everyone answers three questions
That’s it. Three questions. Everyone gets 1-2 minutes max to answer.
Rules for keeping it tight:
Why this works:
Everyone knows what everyone else is doing. You spot conflicts and overlaps immediately. Blockers get surfaced before they become big problems.
And because it’s only 15 minutes, it doesn’t feel like a time suck. It actually saves time by preventing miscommunication and wasted effort.
When to do it:
I prefer mornings. 9am or 10am, right when people are starting their workday.
You’re setting the tone for the day. You’re aligning before everyone goes heads down.
Some teams do it at end of day. That can work too. But morning alignment is more powerful in my experience.
The standup aligns the team. But each person also needs their own daily routine for maintaining focus.
This is the individual priority session. It happens first thing in the morning, before the standup.
Time: 10-15 minutes
What you do:
Look at your task list. Identify your top 3 priorities for the day. Not 10 things. Three.
These are the things that, if you accomplish them, will make today a win.
Write them down. Put them somewhere visible. These are your non-negotiables.
Why three priorities:
Most people try to do too much. They have 20 things on their list. They work all day and feel like they got nothing important done.
Three priorities forces you to be strategic. What actually moves the needle? What actually matters?
You might do other stuff throughout the day. But these three things have to get done.
How to choose your three:
Ask yourself: “If I could only accomplish three things today, what would create the most value?”
Not the easiest things. Not the most urgent things. The most valuable things.
Usually at least one of them is hard. That’s fine. That’s the point.
If you’re leading a team, you need an additional 5-minute routine before the standup.
What you do:
Quickly review what your team reported yesterday. Look at what they’re planning for today. Identify any issues.
Are priorities aligned with team goals? Is anyone stuck on something from yesterday? Is work distributed evenly?
This 5-minute review lets you come into the standup prepared. You already know where to focus attention. You already know what questions to ask.
You’re not hearing updates for the first time and reacting. You’ve already processed the information and you’re ready to guide.
What to look for:
This is your leverage point as a leader. Five minutes of preparation makes you 10x more effective in the standup.
The morning standup aligns everyone. But a lot can happen between 9am and 5pm.
That’s why I add a quick afternoon check-in. Not a meeting. Just a slack message or quick huddle.
Time: 2-3pm (5 minutes max)
The question:
“How’s everyone tracking on their priorities? Anyone need help?”
That’s it. You’re just checking if people are still on track or if they’ve hit blockers.
Sometimes everything’s fine. People reply with a thumbs up. You move on.
Sometimes someone’s stuck. They hit an issue they didn’t anticipate. Now you can address it with 3 hours left in the workday instead of discovering it tomorrow morning.
Why this matters:
The afternoon check-in catches problems in real-time. It prevents wasted days. Research indicates that spotting blockers early can significantly minimize their impact on projects, with effective blocker management preventing cascading delays throughout delivery pipelines.
If someone’s been spinning their wheels for 4 hours, wouldn’t you rather know now than tomorrow?
This one tiny habit probably saves our team 10-15 hours per week of wasted effort.
The last piece of the daily routine happens at end of day. Each person takes 5 minutes to log what they accomplished.
What you log:
Where you log it:
We use a simple project management tool. Could be Asana, Monday, ClickUp, Notion – doesn’t matter.
What matters is everyone logs in the same place and you can see it at a glance.
Why this matters:
It creates accountability. If you have to write down what you accomplished, you’re more likely to actually accomplish something.
It also creates a record. If someone’s consistently not finishing their priorities, you have data to have a conversation.
And it makes tomorrow’s standup faster because everyone’s already documented what they did.
The daily routine handles tactical alignment. But you still need one weekly meeting for strategic alignment.
Time: 60 minutes, once per week
What you cover:
This is where you step back from the day-to-day and look at the bigger picture.
Are we hitting our goals? Are our current priorities the right ones? Do we need to adjust our approach?
Why you still need this:
Daily standups keep the train on the tracks. Weekly reviews make sure the train is going to the right destination.
You need both. Daily tactical alignment and weekly strategic alignment.
Everything I’ve described works for in-person teams. But what about remote teams?
The principles are the same. The execution just shifts slightly.
Daily standup becomes a Zoom call:
Same format. Same 15 minutes. Same three questions. Just on video instead of in person.
One rule: cameras on. No exceptions. You lose too much communication without seeing faces.
Afternoon check-in happens in Slack:
Create a dedicated channel for daily check-ins. At 2pm, someone (could be you, could be a team member rotating) posts:
“Afternoon check – how’s everyone tracking on priorities? Any blockers?”
People respond with quick updates. If someone needs help, you jump on a quick call.
End-of-day logging stays the same:
Still happens in your project management tool. Maybe you add a reminder bot to ping people at 4:30pm to log their day.
Weekly review on Zoom:
Same as in-person. Just make sure you’re sharing screen to review metrics together.
Remote actually makes some of this easier because everything’s automatically documented in writing.
Every time I introduce this routine to a team, I get the same objections. Let me address them.
“We don’t have time for a daily meeting.”
You don’t have time NOT to. How much time are you wasting on miscommunication? On duplicated work? Going down the wrong path for days before realizing it?
15 minutes of alignment saves hours of wasted effort. Do the math.
“Our work is too complex for quick updates.”
Then you’re doing the standup wrong. The standup isn’t for detailed explanations. It’s for high-level alignment.
If something needs deeper discussion, you say “I’m working on X and I need to talk to Y about Z after this.” Then you have that conversation separately.
“People don’t like being micromanaged.”
This isn’t micromanagement. Micromanagement is telling people how to do their work.
This is alignment. It’s making sure everyone knows what everyone else is doing so you can work together effectively.
High performers actually love this because it reduces confusion and lets them focus.
“We’re too small/big for this.”
I’ve used this routine with teams of 3 and teams of 50. It scales.
For small teams, it keeps everyone tight. For big teams, you do it within pods or departments. Same principles.
How do you know if this daily routine is actually working?
Track these metrics:
Team velocity:
How many priority tasks are getting completed per week? This should go up when you implement the routine.
You’re catching blockers faster. You’re reducing wasted effort. You’re staying aligned.
Meeting time:
Ironically, total meeting time should go down. Because you’re handling most coordination in 15-minute standups instead of hour-long ad-hoc meetings.
Response time on blockers:
How long does it take from when someone identifies a blocker to when it gets resolved?
With daily check-ins, this should drop dramatically. Issues get surfaced and solved same-day instead of festering.
Team satisfaction:
Just ask your team. Are they feeling more aligned? Less confused about priorities? More productive?
If the routine is working, they’ll tell you.
Let me save you some pain by pointing out what not to do.
Mistake #1: Letting standups run long
The moment you let standups go past 15 minutes, people start dreading them. Then attendance drops. Then value drops.
Be ruthless about time. Set a timer if you have to.
Mistake #2: Skipping days
“We’re all busy today, let’s skip the standup.”
No. The busiest days are when you need alignment most. Never skip.
Mistake #3: Turning it into a status report to the boss
Standups are for the team, not for you as the leader. People are updating each other, not reporting to you.
If it feels like people are just talking to you instead of to each other, you’re doing it wrong.
Mistake #4: Not addressing blockers
If someone mentions a blocker three days in a row and nobody helps them, the standup is useless.
When blockers come up, assign someone to help. Make sure it gets resolved.
Mistake #5: No accountability for logging
If people aren’t logging their work at end of day, the system breaks down. You need that data for the next morning’s standup.
Make logging non-negotiable. It’s part of the job.
If you want to implement this in your team, here’s the rollout plan.
Monday: Introduce it to the team
Explain why you’re doing this. What problem you’re solving. What the format will be.
Get buy-in. Answer questions. Make it clear this is happening and it’s non-negotiable.
Tuesday: First standup
Start with your first daily standup. It’ll be rough. That’s okay.
People won’t know how to be concise yet. It might run long. You’ll adjust.
Wednesday-Friday: Refine
Each day, the standup should get tighter. People learn the format. They get better at quick updates.
Give feedback after each one. “That was great, but let’s keep it tighter tomorrow.”
Following Monday: Add the weekly review
After a week of daily standups, add the weekly review meeting. Use it to discuss how the new routine is working.
What’s working? What’s not? What should we adjust?
Week 3: Full implementation
By week three, the routine should feel natural. People expect it. They come prepared. It’s just how you work now.
The routine I’ve laid out works for most teams. But you might need to adjust it for your specific situation.
For sales teams:
Add a metric review to the standup. Everyone shares their numbers from yesterday. Pipeline, calls made, deals closed.
This adds 2-3 minutes but creates healthy competition and accountability.
For creative teams:
The three questions might be too rigid. Consider a looser format where people share what they’re working on and ask for feedback.
But still keep it to 15 minutes.
For customer service teams:
Focus the standup on customer issues and trends. What problems are customers reporting? What needs to be escalated?
For leadership teams:
The standup becomes about key decisions and cross-functional coordination. What decisions need to be made today? Who needs to be looped in on what?
The format adapts, but the principles stay the same: daily alignment, quick updates, surface blockers fast.
Here’s what happens when you run this routine consistently for months.
Your team gets faster. Because everyone knows what everyone else is doing, there’s less duplication and confusion.
Your team gets better at prioritization. Because they have to identify their top 3 priorities every day, they get good at knowing what actually matters.
Your team gets more autonomous. Because blockers get resolved quickly, people stop waiting around for permission or help. They know they’ll get unblocked fast.
Your team gets more aligned. Everyone’s moving in the same direction because you’re calibrating daily instead of weekly or monthly.
And all of this compounds. The team that’s 5% more productive per day is 2x more productive over a year.
That’s not an exaggeration. That’s just math.
Small daily improvements compound into massive yearly results.
The hardest part isn’t starting the routine. It’s maintaining it long-term.
Here’s how to make it stick:
Make it sacred
The standup happens every day at the same time. No exceptions. No “let’s skip today.”
When it’s sacred, people plan around it. It becomes part of the culture.
Rotate the facilitator
Don’t make yourself the only person who can run the standup. Rotate who facilitates each week.
This prevents it from feeling like “the boss’s meeting.” It’s the team’s meeting.
Celebrate wins
When someone accomplishes something significant, call it out in the standup. Give recognition.
This makes the standup something people want to attend, not something they have to attend.
Keep evolving it
Every month or two, ask the team: “Is this standup still serving us? Should we adjust anything?”
Let it evolve based on what the team needs. Don’t get stuck doing it a certain way just because that’s how you started.
High-performing teams aren’t high-performing by accident. They’re high-performing because they have systems that keep them aligned and focused.
The daily performance routine is that system.
Fifteen minutes in the morning to align. Five minutes in the afternoon to check-in. Five minutes at end of day to log progress.
That’s 25 minutes total. Less than 5% of your workday.
But it prevents hours of wasted effort. It catches problems early. It keeps everyone moving in the same direction.
Your competitors are having hour-long meetings once a week and hoping everyone figures it out.
You’re aligning daily. You’re catching issues in real-time. You’re compounding small improvements into massive advantages.
That’s how you build a team that keeps scoring consistently.
Most business owners waste years figuring out what actually works. In my Master Internet Marketing program, I compress that learning curve into 7 weeks — covering copywriting, funnels, ads, and more. If you’re ready to invest $5k and get serious about your skills, apply here.
Now go schedule your first standup. Tomorrow morning. 15 minutes. Three questions.
Your team’s performance will thank you.
Jeremy Haynes is the founder of Megalodon Marketing. He is considered one of the top digital marketers and has the results to back it up. Jeremy has consistently demonstrated his expertise whether it be through his content advertising “propaganda” strategies that are originated by him, as well as his funnel and direct response marketing strategies. He’s trusted by the biggest names in the industries his agency works in and by over 4,000+ paid students that learn how to become better digital marketers and agency owners through his education products.
Jeremy Haynes is the founder of Megalodon Marketing. He is considered one of the top digital marketers and has the results to back it up. Jeremy has consistently demonstrated his expertise whether it be through his content advertising “propaganda” strategies that are originated by him, as well as his funnel and direct response marketing strategies. He’s trusted by the biggest names in the industries his agency works in and by over 4,000+ paid students that learn how to become better digital marketers and agency owners through his education products.
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